{"id":290,"date":"2021-12-21T18:45:57","date_gmt":"2021-12-21T18:45:57","guid":{"rendered":"http:\/\/stemandlight.com\/?page_id=290"},"modified":"2025-08-25T18:54:24","modified_gmt":"2025-08-25T18:54:24","slug":"studio-terms-and-conditions","status":"publish","type":"page","link":"https:\/\/stemandlight.com\/index.php\/studio-terms-and-conditions\/","title":{"rendered":"Studio Terms and Conditions"},"content":{"rendered":"

RATES<\/span><\/p>\n

Rental rates are set by the most current version of the Rental Rate Sheet in effect at the time of signing.<\/span><\/p>\n

PAYMENTS & DEPOSITS<\/span><\/p>\n

In order to confirm and hold a reservation, all rental fees, plus any refundable leaning\/damage deposits must be paid in full at the time of booking. In the case of additional equipment rental added on the shoot day, the rental fee plus damage deposit must be paid by credit card or cash deposit at the time of rental.<\/span><\/p>\n

CANCELLATIONS\/RESCHEDULING<\/span><\/p>\n

Cancellations of confirmed bookings will result in the following charges:<\/span><\/p>\n

NO REFUNDS WILL BE ISSUED DUE TO CANCELLATIONS BY CLIENT.<\/span><\/p>\n

If the studio rental period needs to be changed to another date, client will need to make this change through the link provided in the confirmation email.<\/span><\/p>\n

Rescheduling is permitted through the link up until 24 hours prior to the start of the rental period. Within 24 hours, rescheduling is still possible by contacting ownership directly but will incur a $25 admin fee.\u00a0<\/span><\/p>\n

If the Company must cancel Photographer\u2019s reservation, Photographer will be given, in Company\u2019s sole discretion, either rescheduling priority or a refund of collected fees. Company is not liable for acts out of its control that affect the shoot, such as building equipment failures, power outages, weather, acts of God or emergencies. In such cases, Company will refund 100% of Photographer\u2019s payment.<\/span><\/p>\n

LENGTH OF USE<\/span><\/p>\n

Rental periods are pre-arranged at the time of booking. Photographer\u2019s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. Time includes set up and break-down. Property must be cleaned and vacated by the end of the rental period. No prior drop-off and\/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply. Early or extended hours must be worked out and paid for in advance before rental period begins.<\/span><\/p>\n

STUDIO RULES<\/span><\/p>\n

Maximum of eight people in Photographer\u2019s party. Ask ahead if you have a larger group as added fees will apply. ($20 per person, up to 16 max)<\/span>
\nNo smoking whatsoever is allowed in the building or within 20 feet of any entrance.<\/span>
\nFood and drink must stay in the kitchen area or on the island. These items are not permitted on studio furniture, rugs or decor.<\/span>
\nWhen doing a cake smash, you must use a blanket\/sheet of your own to put over the floor (whether in the main space or in the Greenhouse).<\/span>
\nNo alcoholic beverages or non-prescription or illegal drugs. (Fees starting at $200 will be charged to the card on file for violation of this policy.)<\/span>
\nMusic\/voices are to be kept at reasonable levels and not contain vulgar or offensive lyrics or words.<\/span>
\nNo one will be admitted who is drunk or under the influence of illegal substances.<\/span>
\nNo pets allowed without prior consent of a Company representative.<\/span>
\nWooden cafe chairs and foldout tables used for events are not permitted to be used for a studio session.<\/span>
\nNailing\/tacking anything to the walls is prohibited. Paint-safe adhesives are permitted to attach decor to the walls.<\/span>
\nFaux flower petals are not permitted to be used outside of an enclosed space. Applicable cleaning fees will be charged to the card on file when in violation.<\/span><\/p>\n

WAIVER OF LIABILITY<\/span><\/p>\n

Use of Company\u2019s Premises and equipment is at Photographer\u2019s risk. Photographer hereby agrees that Company will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Photographer, his party or possessions while on the Premises. Photographer holds harmless and indemnifies Company and its owners, agents, representatives, associates, officers, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney\u2019s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.<\/span><\/p>\n

CONDUCT<\/span><\/p>\n

This is a shared studio and we maintain a professional environment. Photographer shall be solely responsible for the conduct and welfare of all persons accompanying Photographer while on Company\u2019s Premises. Photographer agrees that a Company representative may, at Company\u2019s sole discretion, be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require Photographer and Photographer\u2019s party to leave immediately. The authorities will be alerted to any illegal activities witnessed by the Company representative. In such case no refund will be given for unused time. However, Company and its representatives assume no responsibility to act in such cases.<\/span><\/p>\n

AGE OF MODELS<\/span><\/p>\n

Photographer is solely responsible for verifying that all photographic subjects are of legal age or accompanied by a parent or legal guardian. Company has no responsibility to determine or verify the age of participants in the Photographer\u2019s activities but reserves the right to demand proof of parental consent if models or photographic subjects are under the age of 18 and to end those activities if Company becomes aware that legal age violations are occurring. Company is not liable in the case of an invalid ID or any other form of age verification<\/span><\/p>\n

INSURANCE<\/span><\/p>\n

Businesses, Corporations, Production Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Stem and Light, LLC as additionally insured on the dates of the rental. If so required, Photographer\u2019s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate.<\/span><\/p>\n

DAMAGE<\/span><\/p>\n

Photographer shall be solely responsible for any damage to Company\u2019s property or equipment that occurs during the time Photographer or his party occupies the Premises. Photographer agrees to pay reasonable repair costs to bring damaged equipment back to working condition. Photographer agrees to pay for damage to the Premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Damages will be charged to the credit card on file. Cleaning fees will be charged to the credit card on file at a rate of $40 per 1\/2 hour according to the time necessary to bring the space back to pre-rental condition.<\/span><\/p>\n

PET POLICY<\/span>
\nAll pets be held or on a leash with the owner or a handler at all times. If not, they need to be crated.<\/span>
\nPets are not allowed on studio furniture directly. Sitting on the laps of handlers or owners is permitted.<\/span>
\nAny \u201caccidents\u201d that happen on the property must be cleaned\/picked up, bagged (bags need to be brought by owner) and thrown away in the dumpster at the front of the property.<\/span>
\nPets should not be permitted to walk through or dig in landscaping.<\/span>
\nANY VIOLATION OF THIS POLICY WILL RESULT IN A MINIMUM FEE OF $50 PLUS ANY ADDITIONAL FEES TO COVER DAMAGES CAUSED TO PROPERTY.<\/span><\/p>\n

ARBITRATION and MISCELLANY<\/span><\/p>\n

If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Dallas County, Texas. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator’s award, or fails to comply with the arbitrator’s award, the other party is entitled to costs of suit, including a reasonable attorney’s fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $100.<\/span><\/p>\n

Photographer shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and<\/span>
\nagreement between Company and Photographer. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Texas shall govern this Agreement. The following signatures constitute a legal and binding Agreement between Photographer and Company.<\/span><\/p>\n

Once you access the Studio, if you feel there is damage to any of the furnishings, equipment, or Studio we should be aware of, please contact us immediately.<\/span><\/p>\n

LATE FEES<\/span>
\nThe guest that books the space will be assessed a late fee. The late fee is calculated by how many minutes past the original reservation the guest or The Group associated with the event leaves the space. The rate is $5\/minute every minute past the original reservation. The card on file will be charged the late fee.<\/span><\/p>\n

EARLY ARRIVAL FEES<\/span>
\nThe guest that books the space will be assessed an early arrival fee. The early arrival fee is calculated by how many minutes prior to the start of the rental period anyone in the photographer’s party exits their vehicle, walks the property and\/or enters the main building. The rate is $5\/minute every minute prior to the start of the original reservation. The card on file will be charged the early arrival fee.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

RATES Rental rates are set by the most current version of the Rental Rate Sheet in effect at the time of signing. PAYMENTS & DEPOSITS In order to confirm and hold a reservation, all rental fees, plus any refundable leaning\/damage deposits must be paid in full at the time of booking. In the case of...<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"pp_embeds":"","footnotes":""},"class_list":["post-290","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/pages\/290","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/comments?post=290"}],"version-history":[{"count":0,"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/pages\/290\/revisions"}],"wp:attachment":[{"href":"https:\/\/stemandlight.com\/index.php\/wp-json\/wp\/v2\/media?parent=290"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}